Getting Started with Professionally

Install the Outlook add-in on macOS and start writing better emails in minutes

Professionally is an AI writing assistant that works directly inside Microsoft Outlook on Mac and the web. It helps you rewrite emails, fix grammar, translate, summarize threads, and get quick reply suggestions — all without leaving your inbox. The trial is free for 30 days, no credit card required.

1 Install the Add-in

 Outlook File Edit View Tools Window Help 9:41 AM 📶

Inbox — user@company.com — Outlook

New Email

Forward

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ob-mac-01 — macOS menu bar: Tools → Get Add-ins → search Professionally → Add

Install directly from the macOS menu bar — no browser or IT needed:

Open Outlook → in the macOS menu bar at the top of your screen, click Tools
Select "Get Add-ins…"
Search for "Professionally" → click Add

Don't see the Tools tab? Click the ··· overflow button at the right end of the ribbon to find it.

⚠️ Before you start: Make sure your Reading Pane is set to Right or Below. Go to View → Reading Pane → Right (or Below). The add-in sidebar won't appear if Reading Pane is hidden.

2 Sign Up for Your Free Trial

Welcome to Professionally

Your one-click tool for perfectly toned emails. Turn drafts into messages that resonate.

Start with 30 days trial!

Or login with

⊞

Want to buy a License? Click here

ob-02-activation-screen — click "Start with 30 days trial!" after installing

After installing, click the Professionally icon in the Outlook toolbar to open the sidebar
Click "Start with 30 days trial!"
Sign up with your work email — or use Google, Microsoft, or Apple login (instant, no verification needed)
If signing up with email: confirm your address via the link we send you

No credit card required. Your trial starts immediately.

3 Complete Quick Onboarding (2 minutes)

Set up your profile

Takes about 2 minutes

First name

Preferred language

Job title

✨ Creates your custom tone!

Continue →

ob-03-onboarding-form — name, language, job title (generates your custom tone)

After signing in, Professionally will ask you two quick questions:

Your name and job title (used to create a custom writing tone for you)
Your preferred language (so AI output always matches)

Click "Start writing" and you're done.

How to Use It (30-second version)

When composing: Type a rough draft → choose Tone → click ↺ Rewrite
When reading: Quick reply suggestions appear automatically — click one, then ↩ Insert text
Need to translate? Click the 🌐 Translate button
Want a summary? It generates automatically when you open any email thread

Tips for Admins, Team Leads & Partners

⚠️ Important notes before you send:

The "Get Add-ins" path may vary by Outlook version. Users can also find Professionally directly in Microsoft AppSource (appsource.microsoft.com).
Users with managed/corporate Outlook accounts may need IT to approve the add-in via the Microsoft 365 Admin Center.
The 30-day trial includes 200 email actions/month (each ~125 words = 1 action).
After 30 days, upgrade at professionally.ai/pages/new-price-page. Annual plans available at a discount.

Trial: 30 days · 200 email actions/month · No credit card required

Getting started for yourself or a client?

Start a 30-day free trial today — no credit card required. Works for individuals and teams alike.

Start Free Trial →